American Legion Auxiliary
Herbert Griffin Unit 19
Columbia, Tennessee
Auxiliary Minutes

The minutes of each Auxiliary meeting will be posted to this web site when available.  This will enable those members unable to
attend the meetings to stay current with Unit 19 activities.

                                                  ALA Minutes from MAY 2018

The Herbert Griffin American Legion Auxiliary met May 1, 2018 at 6:30 PM with 8 officers and 6 members present. President Pam
Brown called the meeting to order, prayer was given by Chaplain Josephine Dye. The Pledge of Allegiance and Preamble were
recited by all members. We did not sing.

The Program was conducted by Middle Tennessee Vice President, American Legion Auxiliary, Charlotte Connors. The topic was
“What is Goodwill?”

Charlotte began with thanking Unit 19 for hosting the ALA Middle Tennessee Divisional Meeting at Post 19.  She then spoke on
ways that an ALA Unit can improve their meetings. Many things were touched upon: there should be no interruptions or comments
without addressing Madame President and seeking the floor, respect the Unit President at all times, listen carefully before speaking,
listen to new ideas and do not criticize, do not argue, have a sense of humor, be kind, smile, do not get angry and Love Each Other.
Practicing these things will give our Unit “Goodwill”

Charlotte closed by saying “Thank You” to Unit 19 for all their hard work for the Auxiliary and Veterans.
Charlotte, “Thank You” for giving us wise counsel.

President Pam Brown opened discussion regarding shorter meetings. She suggested that only Chairmanships that had something
to report should do so. This was not voted upon but the general consensus of the members was in agreement.

The minutes prepared by Unit 19 Secretary Gail Gilliam were approved as posted on the Post 19 website. The motion was made by
Jane Norton and seconded by Edie Owston and carried on the floor. Paper copies were made for those members who do not own

The financial report prepared by Unit 19 Treasurer Libby Moss was approved and paper copies were given to members. The motion
was made by Jane Norton and seconded by Anita Jo Foster and carried on the floor.

Bills for Presentation: There were no bills for presentation.


Americanism:  In the absence of an official Americanism Chairman, Gail Gilliam reported that she would check on the mowing at
Rose Hill Cemetery and make sure all was a “ go” for the Field of Flags that would be set up there on May 24 at 6:00 PM. Member
Cheryl Craig volunteered to have a banner made to feature the Flags. Thank you so much Cheryl.
Gail also reported that she had been contacted by all 8 high schools regarding the Unit Americanism Medal Winners. Now she can
prepare the certificates and deliver them and the medals to the schools.

Auxiliary Emergency Fund: In the absence of Chair Genna Servant, $13.00 was collected by Debbie Howell.

Cavalcade of Memories: Chairman Barbara McAdams had no report at this time.

Chaplain: Chaplain Josephine Dye had no report at this time.

Chaplain Jo’s phone number: 615-975-7235 and email: Members please contact her when she needs to
send cards as she does not take the local paper and Jo is still learning our member’s names.

Children and Youth: Chairman Connie Green was absent but Julia Pettus reported that she had taken money for Compass’ Trinity
Rankin to spend at VGS and also sheets for the homeless shelter at Westminster Presbyterian Church.

Community Service: Chairman Barbara McAdams had no report at this time.

Constitution and By-Laws: Co. Chair Barbara McAdams had no report at this time.

Education: Chair Pam Brown had nothing to report at this time.

Finance: Chair Jane reported that the Unit hosted the ALA Middle Tennessee Divisional Meeting at Post 19 and earned $375.32.
Chair Jane also reported that the Unit hosted the men’s 7th District Convention and it earned $471.89. Yeah Unit 19, great work!!!

Girls State: Co Chairman Debbie Howell announced again about the Unit 19 VGS Tea held at the Post on Sunday, May 6 at 2:00
PM. At this time Debbie had only received 2 RSVPs, but was hoping that she would receive more so that the event would not have to
be cancelled. Debbie sent a volunteer sheet around for food.

Co Chair Debbie reported that the VGS Luncheon at David Libscomb University would be held on May 10

At this time Treasurer Libby announce that there had been good response for donations sponsoring Unit 19 VGS and only $335.00
had to be taken from the Southall Trust.

Gold Star: Chairman Julia Pettus had nothing to report at this time.

History: Chairman Joanne Ring had nothing to report at this time.

Junior Activities: Chairman Josephine Dye had nothing to report at this time.

Legislation: Chairman Gail Gilliam reported: Funding for VA programs increases by $7.1 billion. Highlights include: VA medical
care, Disability claims processing, Construction, Electronic Health Records and Opioid treatment. The report in full will be attached to
the minutes for members to absorb at their leisure.

National Security: Chairman Anita Jo Foster reported that the Unit had sent coupons in the amount of $123,886.80 to Italy, Japan
and S. Korea.

Chair Anita asked that any members who were aware of deployed military to inform her so the Unit can send care packages.

Leadership: President Pam Brown reported information regarding the ALA Convention in June.

Membership:  Chairman Libby Moss had no report at this time.

Presidents Past Parley: Chair Jane had no report at this time.

Poppy: Chairman Gail Gilliam reported that Unit 19 Poppy Queen Grace Dodson road in the Mule Day Parade on April 7 and also
attended and helped at the ALA Middle Tennessee Divisional Meeting held at Post 19 the same day. Poppy Queen Grace also was
present and helped in the kitchen and on the serving line for the men’s 7th District Convention held at Post 19.

Public Relations: Chairman Barbara McAdams reported that she had taken several articles to the Daily Herald, but they had yet to
appear in publications.

: Chairman Libby Moss reported that she and Julia Pettus had taken clothes to the York VA Hospital and it had been shut
down for an indefinite time, as a result: no more clothes, books, magazines, etc. will be accepted at Unit 19. Member Judy Morton
may take the magazines after checking with Highland Park Elementary School.

Correspondence: Secretary Gail Gilliam had 2 pieces of correspondence to read: a Thank You note from CSCC Janet Smith, Ph.
D., President for donations to the Unit 19 American Legion Auxiliary Scholarship and Shelly Ayers for the care package that was sent
to her son who is deployed.

Old Business: None reported.

New Business: Libby Moss read the slate of officers for 2018-2019: President Pam Brown, Vice President Debbie Howell,

Secretary Gail Gilliam, Tresurer Libby Moss, Chaplain Cheryl Craig, Historian Joanne Ring and Sgt-at-Arms Sue Patterson. There
will be no Members-at-Large. This slate was voted on and carried on the floor

Gail Gilliam opened discussion about having a Facebook for Unit 19 since there has been little cooperation with the Daily Herald
getting the articles in the local paper. Josephine Dye had suggested earlier in the year that she would be happy to set Facebook up
for the Unit. Thanks Jo!!! Maybe now we can get some of the programs reported.

The small pot was won by Edie Owston, $3.75 and donated to Unit 19 Child Welfare.

The large pot was missed by Kim Sutton, not present. The large pot will be $100.00 next month. Ladies, if you want to win, you have
to be present.

Chaplain Josephine Dye gave the Prayer for Peace. President, Pam Brown adjourned the meeting. The next meeting will be held,
June 5, 2018 at 6:30PM following dinner at 6:00 PM.

Respectfully Submitted and for God and Country, Gail Gilliam, Unit 19 Secretary